Embedded Files
1. SEED Travel Support (for SEED Participants only)
Hotel accommodation
The KSEA will reserve a shared room for two matching participants. You don’t have to reserve your room since we will reserve yours for you. If you wish to share a room with a specific participant, please let us know by sending us an email at seed@ksea.org .
If you wish not to share and use a room by yourself, please reserve a room yourself (reservation link will be shared later) and request reimbursement after the workshop. We will support 50% of your hotel room charge, and you will be responsible for covering the remaining 50%. The group rate at the Omni Atlanta at Centennial Park is $149/per night plus tax and service charge. KSEA will release a designated travel reimbursement form after the workshop.
You may stay at an outside hotel, but the max reimbursement amount will be equal to half (50%) of the group rate at the Omni Atlanta at Centennial Park ($149/per night plus tax and service charge).
Lodging support cannot be replaced with other benefits.
Transportation support
Travel support is available to you as a SEED participant under the condition of holding an active KSEA membership and your full participation in the two-day event.
Reimbursement for travel expenses is up to $200, based on the one-way Google map distance from your home address to the SEED 2025 venue, as shown in the table below.
Reimbursement for driving a personal vehicle is calculated at $0.50 per mile one-way, up to the maximum amount indicated in the table below.
Due to budget limitations, we cannot exceed $200 in SEED-only travel support.
Flights purchased with personal mileage or credit card points are not reimbursable.
Meals
Lunch/dinner on Tuesday (August 5, 2025) and breakfast/lunch on Wednesday (August 6, 2025)
For local participants and those who do not require a hotel room, we can provide up to $30 per day to cover parking expenses.
This benefit cannot be combined with transportation support.
📣 Present Your Research at UKC 2025 – Submit Your Abstract by May 16!
We strongly encourage SEED participants to take advantage of the opportunity to present your research at the 2025 UKC Conference, which will be held immediately after SEED from August 7–9, 2025.
By submitting an abstract by May 16, 2025, you will have the following advantages:
Present your work at UKC (poster presentation), using the same poster you presented at SEED.
Qualify for additional travel and lodging discount/support (details provided below)
🚗 Travel Reimbursement Policy for SEED + UKC Attendees
If you attend both SEED and UKC, your travel reimbursement will follow the more favorable of these two options:
Up to $200 (See above, or check SEED policy), or
Up to $400 (UKC policy), based on Google Map one-way driving distance from your home to the UKC venue.
Note: Flights purchased with personal mileage or credit card points are not reimbursable.
🌐 Additional Support for Selected SEED + UKC Participants
Selected graduate students and postdocs who attend both the SEED and the UKC may be eligible for additional support.
⚠️ Note: This additional support is not automatic. You must complete a separate application process.
What You May Receive (if selected):
Hotel: 3 nights (shared room, Aug 6–9)
UKC Registration Fee Discount: $100
UKC Network Dinner: Friday, Aug 8 (UKC program)
Eligibility & Application Requirements:
You must be a graduate student or postdoc
You must submit an abstract to UKC by May 16, 2025
You must register separately for UKC
Full eligibility criteria and instructions are available at: [UKC Travel Support Info]
💡 Additional Discounts for attending UKC
Students and postdocs attending both events — even if not selected for additional travel support — may still receive UKC discounts on registration and lodging. Discounts will be provided if they:
Submit an abstract to UKC
Register separately for UKC
Details at: https://ukc.ksea.org/registration/registration
Page updated
Report abuse